HIPAA Compliance Services
Protect Patient Data. Avoid Million-Dollar Fines. Build Trust.
Get HIPAA AssessmentWho Needs HIPAA Compliance?
HIPAA applies to covered entities (healthcare providers, health plans, clearinghouses) and business associates (anyone handling PHI on their behalf). If you touch patient data, you need HIPAA compliance.
Medical Practices
Clinics, hospitals, dental offices, mental health providers
Pharmacies
Retail, mail-order, and specialty pharmacies
HealthTech
EHR vendors, telehealth platforms, health apps
Business Associates
IT providers, billing companies, consultants
The Three HIPAA Safeguard Categories
Administrative Safeguards
- Security Officer Designation: Someone must be responsible for HIPAA compliance
- Risk Analysis: Annual assessment of threats to PHI
- Workforce Training: All staff handling PHI must be trained
- Policies and Procedures: Written, enforced, and regularly updated
- Business Associate Agreements: Contracts with all vendors handling PHI
Physical Safeguards
- Facility Access Controls: Limit who can enter areas with PHI
- Workstation Security: Screen locks, clean desk policies
- Device and Media Controls: Encrypt laptops, secure disposal of drives
- Visitor Management: Log and escort non-employees
Technical Safeguards
- Access Controls: Unique user IDs, automatic logoff, encryption
- Audit Controls: Logging who accesses PHI and when
- Integrity Controls: Ensuring PHI is not improperly altered
- Transmission Security: Encrypt data in transit (TLS, VPNs)
Our HIPAA Compliance Process
Gap Assessment
We evaluate your current state against HIPAA Security and Privacy Rules, identifying vulnerabilities and compliance gaps.
Risk Analysis
Comprehensive threat modeling and risk quantification as required by 45 CFR 164.308(a)(1)(ii)(A).
Remediation Roadmap
Prioritized action plan addressing high-risk gaps first, with realistic timelines and budget estimates.
Implementation Support
We help you deploy controls, draft policies, configure systems, and train staff.
Ongoing Compliance
Annual risk assessments, policy updates, and breach response planning to maintain compliance.
Frequently Asked HIPAA Questions
How long does HIPAA compliance take?
Most organizations achieve meaningful compliance in 2-4 months with dedicated effort. The timeline depends on your starting point, organizational size, and resource availability. We provide realistic schedules during our initial assessment.
What are the penalties for HIPAA violations?
Penalties range from 100 to 50,000 dollars per violation, with annual caps of 1.5 million dollars per violation category. Willful neglect can result in criminal charges. OCR has collected over 130 million dollars in settlements since 2003.
Do I need a HIPAA audit?
HIPAA does not require third-party audits, but annual internal risk assessments are mandatory. Many organizations choose external assessments for objectivity and to demonstrate due diligence to regulators.
What is a Business Associate Agreement (BAA)?
A BAA is a contract required between covered entities and any vendor handling PHI. It specifies how the vendor will protect data and report breaches. No BAA = HIPAA violation.
Is cloud storage HIPAA-compliant?
It can be. AWS, Azure, and Google Cloud all offer HIPAA-eligible services with BAAs. However, the configuration is your responsibility. We help ensure your cloud environment meets HIPAA requirements.
Start Your HIPAA Compliance Journey
Do not wait for a breach or OCR investigation. Get a clear picture of your HIPAA compliance status and a roadmap to close gaps.
Schedule HIPAA AssessmentFree 30-minute consultation. No obligation.